Details of the Organization

 A Y & J Solicitors is an SRA-regulated law firm (SRA ID: 633686). We are the leading UK immigration solicitors in London and offer quick, reliable and accurate immigration solutions that get results.

Details of the Job/Internship

A Y & J Solicitors is hiring an Executive Assistant with 3+ years of experience to join them Remotely. 

Role and Responsibilities

• Provide comprehensive diary management and scheduling support to the leadership team, including coordinating internal and external meetings.
• Liaise with stakeholders and external partners on behalf of senior executives.
• Assist with travel arrangements, both domestic and international.
• Manage occasional personal tasks for senior team members, such as banking and car insurance.
• Act as the first point of contact for internal communication, ensuring messages are relayed efficiently between the leadership team and staff.
• Oversee day-to-day office operations, including meeting room bookings, print requests, and general administrative duties.
• Maintain an inventory of office hardware in the UK and India, arranging repairs and replacements as needed.
• Ensure smooth onboarding of new employees by setting up laptops, phones, and software accounts.
• Keep processes up to date and manage internal systems.
• Conduct data analysis (e.g. employee activity, inbound calls) and present insights to the leadership team.
• Support the review and management of internal documents.
• Assist with project management tasks, including office agreements and insurance policies.
• Assist team members with ad hoc requests.
• Act as a bridge between different teams to streamline communication and ensure smooth operations across the firm.
• Proofread and review marketing and PR materials, including award submissions and video content.
• Work closely with the PR team to ensure regular check-ins and timely deliverables.

 

Eligibility

• At least 3 years of experience as an Executive Assistant, Office Manager, or in a similar role.
• Strong organisational and time-management skills, with the ability to juggle multiple tasks efficiently.
• Proficiency with IT systems, including experience in setting up devices and managing software accounts.
• Excellent attention to detail and proven ability to manage sensitive and high-level documents.
• Strong communication skills, able to liaise with internal staff and external partners professionally.
• Experience in project management is a plus.
• Self-motivated, proactive, and able to work independently with minimal supervision.

Salary/Stipend

6-8 lakhs rupees per annum (depending on experience)

Type of Opportunity

Fulltime

Country

India

Address

Remote

Application and Registration Details

After you apply, you will receive the next steps of the application process via email. 

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For any questions or concerns, please contact us via email at: [email protected].