Company Secretary with Pioneer Outsource Services Pvt Ltd

Deadline Open Deadline

Location Rohini, Delhi, India

Salary Rs. 35,000-40,000

Details of the Organization

With over 20 years of dedicated practice, we are pioneers in providing tailored solutions for diverse client needs. Their expertise spans accountancy, tax planning, business management, SME IPO services, and sustainable growth strategies. With a proven track record, we help businesses achieve their financial goals and operational milestones

Details of the Job/Internship

Pioneer Outsource Services Pvt Ltd is hiring a Semi-Qualified Company Secretary for their IPO Advisory department. The location is Rohini, Delhi.

Role and Responsibilities

Compliance and Governance:

Prepare and file necessary incorporation documents with the Registrar of Companies (RoC).
Liaise with regulatory authorities for the completion of company registration formalities.
Assist in ensuring compliance with the Companies Act, 2013, and other applicable laws.
Prepare and file statutory returns, documents, and forms with regulatory authorities (MCA, SEBI, etc.).
Draft and maintain minutes of Board meetings, Committee meetings, and General Meetings.
Assist in the preparation and filing of annual financial statements and corporate governance reports.

Corporate Secretarial Services:

Assist in the incorporation of companies, preparation of Memorandum and Articles of Association, and filing with the Registrar of Companies (RoC).
Assist in the drafting and filing of statutory documents such as applications for director appointments, share capital structuring, and other legal forms under the Companies Act, 2013.
Prepare necessary filings for commencement of business, including obtaining Certificates of Incorporation.
Maintain statutory records like the Register of Members, Register of Directors, etc., from the initiation stage.
Handle the process of share transfer, issue, and allotment of shares, as well as the maintenance of shareholder records.
Assist in ensuring adherence to the listing requirements of stock exchanges (if applicable).
Support in corporate restructuring, mergers, acquisitions, and demergers.
Support in Corporate Action such as Bonus

Legal and Regulatory Assistance:

Research and provide updates on changes in laws and regulations affecting the company’s operations.
Assist in preparation for compliance audits and regulatory inspections.
Liaise with legal advisors, government departments, and statutory bodies for necessary legal filings and documentation.

Investor Relations:

Assist in responding to shareholder queries and maintaining good relationships with investors.
Organize and prepare materials for Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
Ensure compliance with the stock exchange and other regulatory bodies’ disclosure norms.

Company Governance Setup:

Assist in drafting internal policies and resolutions to be adopted at the inception stage, such as shareholder resolutions, board resolutions, etc.
Help establish corporate governance structures and ensure that initial meetings are scheduled and documented.

Legal Research & Documentation Support:

Research the legal framework applicable to the initial stage of the company's operations, including rules governing incorporation, share transfers, and director-related matters.
Assist the senior management in drafting and reviewing corporate agreements and contracts during the initial phase of operations.

Other Administrative Tasks:

Maintained company records and managed documentation processes.
Draft and review contracts and agreements under the guidance of senior legal advisors.
Assist in other ad-hoc administrative and corporate governance activities as required by the management.
Assist and communicate with various departments, Clients, Advisors, and team members.
Prepare the SOP and MOM for Meetings.
Scrutinize the data and prepare the observation sheet.
Prepare Analysis Report

Eligibility

Educational Qualification:

Semi-qualified Company Secretary (pursuing or completing the Executive level of the CS course).

Technical Skills:

In-depth knowledge of the Companies Act, 2013, and related corporate laws.
Proficient in regulatory filing processes with RoC and MCA.
Strong knowledge of the company's registration process, including legal formalities related to GST, PAN, TAN, etc.
Familiarity with tools used for statutory filings and compliance management (e.g., MCA21 Portal).
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Soft Skills:

Excellent organizational and time-management skills.
Ability to handle multiple tasks simultaneously and meet deadlines.
Strong verbal and written communication skills for documentation and reporting.
Detail-oriented with a focus on accuracy.

Experience:

Minimum of 1-2 years of experience in a corporate governance or compliance role is desirable.
Experience in handling legal compliance, regulatory filings, and corporate documentation.