Details of the Organization

They’re the law firm clients choose for excellent service, incisive thinking and above all for their ability to focus on what matters. From offices across the UK and Brussels, they support some of the world’s most exciting and ambitious businesses; amazing clients making an impact.

Details of the Job/Internship

Shoosmiths is looking for a candidate for the position of Legal PA to work with them in Hybrid Mode.

Role and Responsibilities

• Full diary management.
• Assisting with invoicing and incoming/outgoing funds requests, including cheque requisitions.
• Email management to include email filing.
• Collation and sending out of monthly reports.
• Preparation of draft emails and correspondence for approval. 
• Complex document production, cross-referencing and amendments
• Typing reports, file notes, correspondence and attendance notes.
• Preparing enclosures ready for signing and sending out with the post. 
• Incepting clients and matters in line with the firm’s guidelines
• Closing client matters in line with corporate best practice.
• Assisting in the undertaking all money laundering compliance on new client inception.
• Assisting in conflict checks prior to client and matter inceptions.
• Filing and eFiling of incoming and outgoing post and correspondence. 
• Preparation of Expense claims.
• Undertaking all client filing management and archiving tasks.
• Liaising with clients, mainly over the telephone.
• Organising meetings, travel arrangements etc.
• Travel booking for legal advisors.
• Answering the telephone and dealing with routine enquiries.

Eligibility

• Previous secretarial/administrative experience within Corporate, similar practice area or other professional service firm (although not required depending on candidate)
• Excellent document production skills in particular within word, updating complex documents
• Self motivated and able to work without supervision and to a high standard
• Excellent and accurate keyboard skills required.
• Good working knowledge of various applications – Word, Outlook and Excel (basic knowledge) (Powerpoint helpful but not a necessity).
• Taking care and attention into all correspondence and documentation
• Flexible with the ability to adapt to change, new practices and cope under pressure
• Excellent presentation skills reflected in their work
• A methodical and organised approach with keen attention paid to every detail
• Good organisational skills to ensure that the tasks are effectively prioritised within working time available, and that urgent work is completed and returned within the specified timescales.
• Friendly and helpful approach to dealing with queries
• Excellent communication skills and telephone manner
• Good listening skills
• Able to integrate within a team as well as working on one’s own initiative
• Ability to be pro-active and deliver a quality service to both internal and external clients.

Salary/Stipend

Compensation details will be finalized during the interview process with the selected candidate.

Type of Opportunity

Fulltime

Country

United Kingdom

State

England

City

London

Address

London, England, United Kingdom.

Application and Registration Details

After you apply, you will receive the next steps of the application process via email. 

Find the best legal roles every day! Join our exclusive WhatsApp channel by clicking here: https://bit.ly/3xfjZV4

For any questions or concerns, please contact us via email at: [email protected]