Details of the Organization

King & Spalding is an international law firm that represents a broad array of clients, including half of the Fortune Global 100, with 1,300 lawyers in 24 offices in the United States, Europe, the Middle East and Asia. 

Details of the Job/Internship

King & Spalding is hiring a Legal Practice Assistant to join their office in Washington.

Role and Responsibilities

• Interface and establish ongoing positive business relationships with clients in person, by phone and/or by email. Observe the confidentiality of the lawyer-client relationship.
• Manage and maintain lawyers’ busy schedules and calendars.
• Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinating food and beverage services, reserving rooms and preparing materials.
• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; respond to email and voicemail as soon as possible (and no later than the following business day).
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.
• Assist lawyers with Marketing and Business Development functions including preparing materials for use in meetings, pitches, and proposals.
• Undertake internet research for lawyers’ business development as directed by a lawyer(s).
• Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers’ billable hours, create reports and maintain records.
• Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.
• Maintain client and administrative filing for lawyers following established procedures. Prepare files using File Trail procedures and maintain appropriate records for on- and off-site storage.​
• Coordinate domestic and foreign travel including hotel, flights, and car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations, and contact names for events/meetings.
• Track, organize and process Chrome River reports, reimbursements, and check requests.
• Maintain CLE records for lawyers.
• Perform other related duties as required and assigned.

Eligibility

• Detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.
• Well-developed Microsoft Office skills, including intermediate Excel proficiency, and can format documents using Styles and proofread typed material for grammatical, typographical, and spelling errors.
• Demonstrate the ability to problem solve and communicate with all levels of personnel and work effectively as a team player.
• A minimum of three years' experience, a college degree, and a minimum typing speed of 65 words per minute are preferred. Availability to work overtime is required.

Salary/Stipend

Compensation details will be finalized during the interview process with the selected candidate.

Type of Opportunity

Fulltime

Country

United States

Address

Washington, US

Application and Registration Details

Once you apply, the next steps in the application process will be sent to you via e-mail.

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Contact: [email protected]