Details of the Organization

Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Birmingham, Hong Kong, Leeds, Limassol, Liverpool, London, Manchester, Monaco, Newcastle, Piraeus and Singapore. With more than 1000 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work to all forms of commercial litigation.

Details of the Job/Internship

Hill Dickinson LLP is hiring a Legal Secretary to join their office in London.

Role and Responsibilities

• Coordinating team diaries and arranging travel.
• Opening of client files and liaising with Compliance regarding Client Due Diligence.
• Ensuring regular and efficient billing and monitoring retainer arrangements.
• Draft correspondence and prepare standard documentation.
• Receive and welcome visitors, liaising with Hill Dickinson hosts and offering hospitality as directed.
• Sending chasers to the team where necessary, including chasing for financial information, review forms and other information that may be required by the Partners.
• Booking couriers and processing their invoices.
• Coordinate meetings, conference calls, , events, training sessions and arrange and deliver catering where required while demonstrating a keen attention to detail to all elements of service and presentation.
• Assisting the Team in Monaco with opening client files, drafting Engagement Letters, billing and various other secretarial duties.
• Carry out regular meeting rooms checks including the reception area to make sure that they are tidy and clean at all times to an impeccable standard.
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment.
• Maintain and keep clean the kitchen area, clean crockery, whilst also maintaining stock levels
• Maintain a friendly and helpful manner when dealing with clients, potential clients, stakeholders and colleagues

Eligibility

• Demonstrable experience in a similar role in the legal industry.
• Excellent communication and telephone skills.
• Well-practised organizational skills including the ability to prioritize.
• Proficient in Microsoft Office packages.
• Able to work well under pressure.
• Able to produce accurate work with strong attention to detail.
• Proficient listening skills.
• The ability to work as part of a team.
• The ability to work under their initiative.
• A calm and professional manner.
• Flexibility in approach and willingness to work outside of normal hours if business needs dictate.

Salary/Stipend

Compensation details will be finalized during the interview process with the selected candidate.

Type of Opportunity

Fulltime

Country

United Kingdom

Address

London, England, United Kingdom.

Application and Registration Details

Once you apply, the next steps in the application process will be sent to you via e-mail.

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Contact: [email protected]