Paralegal and Compliance Professional with Bechtel Corporation

Deadline Open Deadline

Location New Delhi, India

Salary Compensation details will be finalized during the interview process with the selected candidate.

Details of the Organization

Bechtel serves the Energy; Infrastructure; Manufacturing & Technology; Mining & Metals; and Nuclear, Security & Environmental markets. Their services span from initial planning and investment, through start-up and operations.

Details of the Job/Internship

Bechtel is hiring a Paralegal and Compliance Professional with 7-8 years of experience to join them in their Delhi office.

Role and Responsibilities

Providing advice to the Board of Directors and attorneys on day-to-day corporate governance, advising on compliance with legal, statutory, and corporate governance matters, company policy, and guidelines for company secretarial operations.
Serving as Company Secretary and providing support to the Board and Board committees and assisting in the development of the corporate calendar.
Maintaining awareness of regulatory requirements and compliances and driving such compliances for the offices and operations of the Company, specifically local labor law and service establishment related legislations, including anticipated changes in governance practices and provide advice to the Indian legal department on implications and appropriate actions.
Advising directors on legal responsibilities and responsibilities under policies, drafting related documents, and handling director queries regarding such responsibilities. Working with attorneys to manage timely responses to policy approvals.
Maintaining statutory registers and records, including minutes books, paper books, shareholder and board meeting checklists, and ensuring compliance with applicable laws. Maintaining the Register of shareholders and liaising with them on behalf of the company.
Convening and servicing Board meetings, Annual General Meetings (AGM), and other meetings, ensuring compliance with governance procedures, agenda preparation, minute-taking, and conveying decisions. Providing notice to members and auditors about meetings, preparing proxy attendance papers, and addressing changes in directors or shareholding as applicable.
Filing statutory forms under the Companies Act, 2013 and applicable local labor law and service establishment related legislations laws (viz. CLRA, EPF Act, Employment Exchanges Act, Shops & Establishment Act, etc.) and ensuring compliance with these regulatory frameworks.
Ensuring timely implementation of procedural systems and providing close-out information to stakeholders (e.g., various forms/ documents required to be filed with RoC under Companies Act, 2013) and retaining and providing records at meetings (Director’s and/or General meetings).
Ensuring that publications such as Annual Reports, Directors' Reports, and Accounts comply with statutory requirements and governing documents/ policies of the company and assisting in drafting such governance-related publications.
Advising the Boad and Legal on and managing the process of incorporation of companies based on internal policy and dematerialization of shares.
Ensuring good corporate governance practices and compliance of corporate governance norms for Indian and overseas companies.
Collating information for inspection and provides authorized persons with access to company records, including retaining custody and managing the use of the company’s stamp and/or seal, as required.
Ensuring regulatory compliance across all operations, including corporate laws, labor laws, data protection, tax regulations, and industry-specific laws. Monitoring and advising on changes to relevant legislation, consulting with the India Legal department, and ensuring that the company remains compliant with evolving legal frameworks.
Conducting research in finding relevant contracts and policy approvals and summarize the same as directed. Providing transactional support for major corporate activities involving the company.
Providing insight into corporate legal governance issues, such as company structure, and ensuring compliance with statutory regulations for both India and overseas entities.
Advising on and ensuring compliance with tax implications for company policies.
Liaising with external regulators under different laws (including RBI, NCLAT, Company Law Board, RoC, Labor Officers, etc.) and ensuring compliance with regulatory changes under corporate and other laws applicable to the company.
Providing information to legal or global/ shareholder secretarial function (as required) for legal actions and compliance matters, ensuring accurate filings and timely submissions.
Creating a transparent and clear communication between Indian stakeholders and global/ shareholder secretarial function by collaborative and proactive communication.
Providing professional legal and transactional support on intra-corporate or other acquisition transactions, including legal documentation and advising on compliance to the legal or global/ shareholder secretarial function. Providing support to Corporate/GBU paralegals with processing various intra-group authority documentation including POAs and their notarization/apostille with a third parties, as needed.
Providing support in reviewing outside counsel invoices and submission of the same for payment and updating outside counsel budgets.
Coordinating and tracking reviews of consultants and outside counsel deliverables and following up to ensure timely completion of deliverables, as directed .
Monitoring regulatory changes and advising on necessary actions to ensure continued compliance with new and existing regulations (under Companies Act, applicable labor laws, tax regulations, etc.). Engaging with external regulators and advisors such as lawyers, compliance professionals, and auditors.
Contributing to a wide range of additional matters as needed, including preparing training materials, providing information for filings and legal actions and responding on historical queries re shareholdings and corporate secretarial matters.

Eligibility

A minimum of 7-8 years of experience in corporate secretarial and legal compliance roles. Experience with a multinational company operating in India will be preferred. Experience in managing compliance for foreign-held entities in India will be an added advantage.
Qualified Company Secretary (CS), with a strong background in providing corporate law advisory services. An LL.B. degree will be preferred.
In-depth understanding of corporate governance standards and best practices, particularly for multinational, foreign-held companies operating in India.
Strong knowledge of Indian labor laws especially for the states of Haryana, New Delhi, Gujarat, Maharashtra and Tamil Nadu, office administrative and business regulations, and other service establishment-related laws with a demonstrated ability to ensure compliance.
Proficient in using technology tools, including hardware and software applications, that support corporate secretarial and compliance activities.
Excellent verbal and written communication skills, with the ability to communicate complex legal and regulatory information clearly to all levels of management, employees, and external stakeholders.
Strong interpersonal skills with the ability to collaborate effectively across departments, manage relationships with external advisors, and interact with diverse stakeholders, including senior management.
Strong organizational skills, with the ability to manage multiple tasks and deadlines effectively, ensuring compliance and smooth secretarial operations.