Paralegal/Legal Support Coordinator with Food Infotech

Deadline Open Deadline

Location Gurugram, Haryana, India

Salary Compensation details will be finalized during the interview process with the selected candidate.

Details of the Organization

Food Infotech is the modern, independent voice of the Sunrise Indian Food Processing Industry, offering news, opinion, expertise and information to India’s top managers and executives in the Industry.

Details of the Job/Internship

Food Infotech is hiring for the position of Paralegal/Legal Support Coordinator with 3-7 years of experience to join them in Gurugram office.

Role and Responsibilities

Serves as executive admin assistant to the Vice President, General Counsel – INSWA Operating Unit and Legal function.
Overseeing the project management and administrative support strategy of the INSWA legal team.
Managing all events including team building and visits, visa logistics, training sessions managed by legal & Company secretary.
Developing effective communication strategies to communicate with both internal (to the legal department) and external (to the business) stakeholders about INSWA legal requirements and priorities.
Partnering with relevant stakeholders to manage the budget and other resources.
Maintaining legal trackers, updating and validating them in partnership with various legal and business stakeholders.
Liaise with Global teams for upkeep and maintenance of any legal data.
Maintain old records & physical files for retrieval from storage.
Global reporting process- monthly and quarterly updates to be submitted within timelines with data from team with Outside Counsel (OC) spends each month.
Assisting with the bottling agreements database and various authorizations.
Working closely with Corp Secretary with ref to any Board Meetings and coordinate any relevant sessions.
Providing accurate and timely financial record keeping for department, including preparing, processing, and/or reconciling expense reports.
Tracking the department’s budget, raising and facilitating purchase orders, invoices, Outside Counsel OC/Stipend for CW etc. Approval in SAP and preparing budget status reports.
Managing the Contract Management System (Apttus), trainings related thereto and sending quarterly reports on the agreements to the Finance Team.
Coordinating with different stakeholders on the compliance management system.
Supporting legal counsels in their efforts to communicate with business teams on various projects and other matters.
Collaborating with legal assistants, legal trainees, and counsels to ensure a smooth workflow.
Digital agenda of digitizing the legal function.
Participating in regular meetings with the legal team.
Providing effective, timely, and strategic support to legal department, including preparing business operating reports, maintaining files, calendars, and databases.
Creating, maintaining, and editing documents (contracts, templates, Preparing PowerPoint presentations, Excel spreadsheets, and Word documents).
Leading the strategic thinking related to the delivery of legal services for the INSWA OU legal team.
Maintaining adequate stamp papers for relevant business entities, execution of all business agreements e2e.
Collaborate with finance and team for audit requirements.
Partner with Outside Counsel (OC) for regular litigation trackers and business updates. Ensure the Outside Counsel (OC) guidelines are in place from global.
Collaborating with team members to ensure adequate administrative coverage and maintaining a high level of confidentiality.

Eligibility

Bachelor’s degree preferably in laws, Commerce, Business Administration, Political Science or related field is required.
Minimum of 3-7 years of relevant working experience in Law firm and/or in-house legal related work as Paralegal and/ or Executive Administrative Assistant
Ability to be highly organized and effective, handle multiple complex projects and carefully prioritize competing work assignments from many clients.
Proficient in commonly used MS Office software such as MS Word, Outlook, Excel, PowerPoint.
With a strong sense of professional ethics, strong logical thinking, attentive, a positive attitude, a strong desire to collaborate with the department, a growth mindset, and a commitment to excellence and teamwork.
Strong communication skills, including written and presentation; ability to influence various stakeholders, as well as familiarity with legal terminology, documentation, and a willingness to learn (and remain apprised of) new processes and technologies.
Must feel comfortable working under pressure while managing multiple tasks and priorities, meeting deadlines, and handling sensitive and confidential information.