Details of the Organization

With a portfolio of highly advanced proprietary diagnostic technologies, a vast and unique data set, and industry-leading software solutions combined with integrity engineering consulting services, they provide distinctive capabilities to deliver a comprehensive understanding of asset safety, lifetime, and performance. their product and service portfolio offers inspection and non-destructive testing solutions, integrity assessments, engineering consultancy services, software solutions as well as cleaning services and products for various assets including pipelines, storage tanks and processing facilities.

Details of the Job/Internship

ROSEN is hiring a detail-oriented Proposals & Contracts Administrator for their Navi Mumbai office to support proposal development and contract management activities.

The ideal candidate will assist in preparing, reviewing, and submitting proposals to clients, ensuring compliance with contractual terms, and managing the administrative aspects of contracts. This role is perfect for someone who is organized, has strong communication skills, and is eager to grow in the field of contracts and proposals.

Role and Responsibilities

Company Software:

• Maintain proposal and contract-specific information into ROSEN Business Software (BSW)
• Register projects, inquiries, and budgets in BSW. 
• Maintain (register and update) proposal in BSW. 
• Secure data quality by running regular checks and requesting updates when needed. 
• Keeping an overview of referenced projects (relation, services, pricing, etc.)

Proposal Management:

• Assist in the preparation and submission of proposals in response to Requests for Proposals (RFPs), Invitations to Tender (ITT), and other client requests. 
• Support the sales team in compiling, formatting, and editing proposal documents. 
• Ensure that proposals are compliant with client requirements, including scope, deliverables, timelines, and pricing. 
• Coordinate with various departments (e.g., legal, finance, technical) to gather necessary input and approvals for proposals. 
• Maintain and update a database of past proposals and relevant information for future reference. 
• Maintain accurate records of contracts and related documentation in compliance with company policies. 

Stakeholder Coordination:

• Liaise with internal teams, such as sales, legal, finance, and project management, to ensure smooth communication and coordination throughout the proposal and contract processes. 
• Provide administrative support to senior contract managers and proposal leads during bid preparation and contract negotiation phases. 

Compliance and Quality Control:

• Ensure that all proposal documents are aligned with company standards and best practices. 
• Assist in reviewing contracts to identify potential risks or issues and flag them to senior team members. 
• Maintain awareness of regulatory requirements and compliance standards relevant to proposals and contracts in the company’s industry. 

Documentation and Reporting:

• Maintain organized and up-to-date documentation on all proposals, contracts, and correspondence. 
• Assist in tracking contract performance and compliance through reporting and data management tools. 
• Provide regular updates to the team on the status of proposals and contracts. 

Eligibility

Education:

• Bachelor’s degree in Business Administration, Law, or related field. 

Experience:

• 2-4 years of experience in proposal preparation, contract administration, or a related field (internships or academic projects in proposal/contracts management are a plus). 
• Familiarity with proposal and contract management processes is preferred. 

Skills:

• Strong written and verbal communication skills. 
• Detail-oriented with excellent organizational abilities. 
• Ability to manage multiple tasks and prioritize effectively. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with contract management software is a plus. 
• Strong interpersonal skills and the ability to collaborate with cross-functional teams. 
• Self-motivated with a proactive approach to learning and problem-solving. 
• Ability to work in a fast-paced, deadline-driven environment. 
• Strong work ethic and commitment to quality. 

Key Qualifications:

• Knowledge of industry-specific regulations and standards. 
• Experience with CRM, document management, or contract lifecycle management software. 
• Basic understanding of legal terms and contract clauses. 

Salary/Stipend

Salary details will be finalised during the interview process with the selected candidate.

Type of Opportunity

Fulltime

Country

India

State

Maharashtra

City

Mumbai Metropolitan Region

Address

401,4th Floor,Center Point,Andheri Kurla Road, Andheri East, Mumbai-400059, India